VisioningMeeting Minutes,May 17, 2007

Present: Rachel M, Rachel G, Tobie, Ryan, Possum, Christian, Enda

Handbills

• We need handbills soon, with basic info on them, preferably catchy and upbeatinformation to put on them
  • Rachel g will get it printed at U of T Friday
  • Enda and Ryan will do up a few
  • We'll need a central location for people to pick them up at, so we'll leave them at bike pirates, and maybe Possum's place (but he will confirm whether this is a possibility).

Food

• RachelM^? reported back: Edith will make 3 salads, enough for 40 people or so
  • Mike has been the contact person for Edith lately - maybe pass questions on to him
• In addition, perhaps people can bring their own food if they want bring your own food if you want
• Coffee is from ideal,
• CSI has plates, cutlery and carafes
• Ryan will ask Yvonne about paper for the wall, tape and markers for the visioning
• RachelM^? will take the lead for the day-of organizational stuff (ie getting food there, coordination, etc)

RSVP

• rsvp will be place on the website (ie ideally a space where you just insert your email address and rsvp that way), possum will think about how exactly to do this

Barriers to Participation for Visioning

• one person expressed a feeling of alienation with regards to getting involved with the visioning planning committee
  • there was a general discussion of how to deal with these issues vis-a-vis the visioning meeting and afu process in general
  • this was generally fruitful and we decided to be sensitive to this and confront it at the visioning as well

Sessions See VisioningMeetingSchedule for more details

• Lunch has officially been changed to 45 minutes
• Ryan is m/c and break nazi. He will have a stopwatch with him at all times.
• Rachel M. will take minutes for the first session and Ryan will find minute takers for sessions 2-4

Session 1: History Rachel M has invited Louis and Allan to particpate, will coordinate with Enda who is facilitating the panel, people thought Christian might participate

Session 2: Present Rachel G and Mike were thinking that we should start out with why people are involved, get people talking about what their favourite thing is, what's currently being done, and what they're here to hopefully weave in to the AFU... they're also going to be cheerleaders and try and get people excited about the day, an ice-breaker

Session 3: Anti-oppression/diversity Christian will get in touch with sharmeen and ask her for a draft of what she plans to do for her session

Session 4: Future The idea so far is to develop an agenda organically as the day happens; ideally some decisions will be made during the session (shooting for 2); will mention at the beginning that we're working on consensus; we're going to be putting off decisions on a unity statement. Rachel G suggested that what we should be doing is locating problems and then create working groups to address the issues with the hope that these groups would be able to report back their findings within a set period of time.